Data Protection Notice Generator

What is this?
  • This is a free-to-use tool for generating basic data protection template notices to inform an organisation’s stakeholders, such as customers, employees, job applicants, donors, service users and volunteers, on how it manages their personal data.
Who can use?
  • Small and Medium Enterprises (SMEs)
  • Social Service Agencies (SSAs)
What templates are available?
Small and Medium Enterprises (SMEs)
Data Protection Template Notices for:
  • Customers
  • Employees
  • Job Applicants
Social Service Agencies (SSAs)
Data Protection Template Notices for:
  • Donors, Service Users and Volunteers
  • Employees
  • Job Applicants
How to Use?
  • Each data protection template notice comes with a unique questionnaire, comprising 7 to 10 questions and should take no more than 30 minutes to complete. If you wish to have a preview of the questions before use, click here to download the list of questions.
  • At the end of each questionnaire, download the generated template notice (in Microsoft Word format) to your computer/laptop and edit your inputs (if required).
  • Please note that the information you provide in the following page will be used by the Personal Data Protection Commission (PDPC) solely for the purpose of understanding the user profile of this tool. We do not retain any other information provided to us in the course of completing the questionnaire.
  • To exit from this tool, please close your browser.
Notes and Instructions
for Use
  • Before using the generated template notice, ensure that the policies and processes described are aligned with your internal policies and processes.
  • Review the generated template notice to ensure that it meets your organisation’s requirements. Additional or alternative clauses may be required in some cases.
  • The generated template notices are crafted broadly for general use and purposes, but you may adapt it to suit a more specific use and purpose. For example, the contents may be adapted and incorporated as part of the following:

    Type of Data
    Protection Notice
    Areas of Use
    Customers Organisation’s data protection notice published on its website, mobile application or pro forma invoice
    Employees Organisation’s letter of appointment or employee handbook
    Job Applicants Organisation’s data protection notice published on its job portal
    Donors, Service Users and Volunteers Organisation’s data protection notice published on its website or mobile application
  • Use of this tool does not mean that an organisation will be in compliance with the Personal Data Protection Act 2012 (“PDPA”) or any other law. An organisation is encouraged to seek professional legal advice if it is uncertain of its obligations under the PDPA or other laws, or if it requires assistance with the drafting of a Notice for its particular purposes and context.
  • Please refer to the advisory guidelines published by the PDPC at for more information about the PDPA and its requirements.
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This tool can be used on browsers such as Internet Explorer 9 and above, Firefox and Chrome. It is best viewed with a screen resolution of 1024x768 or higher, and with a screen zoom of 100% or less.